Watch Out for Multi-State Payroll Tax Issues

Let’s say your company is based in State A but you win a job in State B. You send your crew over, and they send back their timecards. Which state do you need withholdings for, and how much of each state’s payroll tax do you have to pay? The short answer is — you could probably guess — it’s complicated.

Your business’ relationship (or “nexus”) to state tax jurisdictions and the amount owed them (or “apportionment”) is determined by overlapping state, federal and other mandates. On the one hand, this can lead to contractors being out of compliance with payroll tax obligations — but just as often it can mean that they’re paying more than required to additional tax authorities. For example, many construction companies end up paying unemployment insurance to additional states in which they work while, currently, they only need to pay their base state.

Taxation and legal counsel when it comes to these complex, cross-state tax issues are irreplaceable. Construction-specific CPAs are a must-have for contractors of any size. Along with their professional guidance, an expert construction-specific payroll service can execute tax-compliant processing without the headaches.